Data Protection

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Data Protection and Privacy

Our commitment to protecting personal data

At Kingsway Primary School, we take our responsibility to protect personal information very seriously. We are committed to handling all personal data lawfully, fairly and securely, in line with current legislation and best practice.

This applies to information relating to:

  • pupils and families
  • staff
  • governors and trustees
  • visitors, volunteers and external partners

 

Strong data protection arrangements support safeguarding, trust and transparency within our school community. [gov.uk]

 

Legal framework

Kingsway Primary and Nursery School complies with:

  • the UK General Data Protection Regulation (UK GDPR)
  • the Data Protection Act 2018

 

As part of Inspiring Learners Multi‑Academy Trust, we work within trust‑wide data protection policies and procedures that ensure consistency, accountability and compliance across all schools.

 

How personal data is used

We collect and process personal data only where there is a lawful basis, such as:

  • to support pupils’ education and wellbeing
  • to meet statutory duties (for example attendance, safeguarding and assessments)
  • to support communication and partnership with families
  • to manage employment, governance and operational responsibilities

 

Personal data is:

  • collected for specific, lawful purposes
  • kept accurate and up to date
  • stored securely
  • retained only for as long as necessary

 

disposed of safely when no longer required [gov.uk]

 

Data Protection Officer (DPO)

Kingsway Primary and Nursery School appoints an independent, external Data Protection Officer (DPO) through Judicium Consulting Limited, specialists in data protection for schools and trusts.

The Data Protection Officer:

  • provides expert advice and guidance
  • supports compliance with UK GDPR
  • carries out audits and reviews
  • advises on breaches, data requests and risk assessments
  • acts as the point of contact with the Information Commissioner’s Office (ICO), where required

 

Data Protection Officer:

Judicium Consulting Limited

Address: 5th Floor, 98 Theobalds Road, London, WC1X 8WB

Email: dataservices@judicium.com

Telephone: 0345 548 7000
Website: https://www.judiciumeducation.co.uk [judiciumed...tion.co.uk], [spa-education.org]

 

Privacy notices – what parents need to know

Kingsway Primary School publishes privacy notices which explain:

  • what personal data we collect
  • why we collect it
  • how it is used
  • who it may be shared with
  • how long it is kept
  • your rights under data protection law

 

Separate privacy notices are provided for:

  • pupils and parents/carers
  • staff
  • governors and volunteers
  • visitors and contractors

 

These notices are published in line with DfE model privacy notices and are reviewed regularly.

 

Privacy and statutory assessments (including KS2 SATs)

As part of statutory assessment arrangements, including Key Stage 2 SATs, schools are required to ensure parents understand how pupil information is used and shared.

Our privacy notices:

  • explain how assessment data is processed
  • confirm sharing with the Department for Education (DfE) and approved test administrators
  • ensure transparency around statutory data returns

 

This ensures compliance with assessment regulations and data protection law. [gov.uk]

 

 

Keeping data safe

Kingsway Primary and Nursery School uses a range of technical and organisational measures to keep data secure, including:

  • secure digital systems and password‑protected access
  • staff training on data protection responsibilities
  • clear procedures for managing data breaches
  • regular review of policies and practice

 

All staff receive appropriate guidance and training to ensure personal data is handled safely and responsibly.

 

Working within Inspiring Learners Multi‑Academy Trust

As part of Inspiring Learners Multi‑Academy Trust, Kingsway operates within a shared framework of:

  • Trust Data Protection Policy
  • Trust Privacy Notices
  • Trust Information Security Procedures

 

This ensures:

  • consistency across schools
  • robust oversight by trustees
  • shared expertise and continuous improvement

 

Questions or concerns

If you have a question or concern about how personal data is handled:

  1. please contact the school office in the first instance
  2. if needed, you may also contact the Data Protection Officer (Judicium) directly

 

We are committed to openness, transparency and working in partnership with families.